DAOD 3013-0, Surplus Materiel
Date of Issue: 2012-02-28
Application: This DAOD is a directive that applies to employees of the Department of National Defence (DND employees) and an order that applies to officers and non-commissioned members of the Canadian Forces (CF members).
Supersession: CFAO 36-53, Materiel Disposal
Approval Authority: Assistant Deputy Minister (Materiel) (ADM(Mat))
- Director Disposal, Sales, Artifacts and Loans (DDSAL)
- Director Materiel Policy and Procedures (DMPP)
- Centrally-managed materiel (matériel géré au niveau central)
- Any materiel that is:
- assigned a supply manager and a supply manager code, other than locally-managed materiel; and
- normally stocked nationally at depots and bases.
- Controlled goods (marchandises contrôlées)
- Has the same meaning as in DAOD 3003-0, Controlled Goods.
- Locally-managed materiel (matériel géré au niveau local)
- Any materiel that is managed and purchased by a base or wing commander or unit commanding officer using locally allocated funds. It does not include any materiel that is subject to a restriction under the Defence Production Act or the Controlled Goods Regulations, or is otherwise centrally managed in accordance with A-LM-007-014/AG-001, Canadian Forces Supply Manual, Volume 3, CFSS Supply Processes, Chapter 16, Materiel Identification.
- Major support system (système de soutien principal)
- Any support ship, armoured support vehicle, transport aircraft or other similar materiel provided as a support system for the CF.
- Major weapon system (système d’arme principal)
- Any destroyer, submarine, armoured land combat vehicle, artillery system, combat aircraft or other similar materiel provided as a weapon system for the CF.
- Materiel managed by a level one advisor (matériel géré au niveau du conseiller de niveau un)
- Any materiel procured centrally by:
- a level one advisor; or
- an organization within the Assistant Deputy Minister (Material) group using the funds of another level one advisor.
- Minor nationally-managed materiel (matériel accessoire géré au niveau national)
- Any replacement, spare part or other centrally-managed materiel that is managed at the NDHQ level, but is not a major support system or major weapon system.
- Surplus materiel (matériel excédentaire)
- Any materiel, including any major support system, major weapon system, consumable, replacement or spare part, accountable advance spare, government furnished overhaul spare, scrap, ammunition or weapon, that an appropriate office holder has determined is no longer required by the DND or the CF.
Table of Abbreviations
This DAOD contains the following abbreviations:
|Abbreviation||Complete Word or Phrase|
|ADM(Fin CS)||Assistant Deputy Minister (Finance and Corporate Services)|
|ADM(Mat)||Assistant Deputy Minister (Materiel)|
|CFSS||Canadian Forces Supply System|
|CTAT||Controlled Technology Access and Transfer|
|DDSAL||Director Disposal, Sales, Artifacts and Loans|
|DGAEPM||Director General Aerospace Equipment Program Management|
|DGLEPM||Director General Land Equipment Program Management|
|DGMEPM||Director General Maritime Equipment Program Management|
|DGMSSC||Director General Materiel Systems and Supply Chain|
|DMPP||Director Materiel Policy and Procedures|
|DRMIS||Defence Resource Management Information System|
|FMS||Fleet Management System|
|L1 advisor||level one advisor|
|VCDS||Vice Chief of the Defence Staff|
Under section 2 of the National Defence Act, materiel consists of all public property, other than real property, immovables and money, provided for the CF or for any other purpose under that Act, and includes any vessel, vehicle, aircraft, animal, missile, arms, ammunition, clothing, stores, provisions or equipment.
All materiel is eventually declared to be surplus materiel when it becomes obsolete or unfit for its intended purpose in the DND or the CF or is no longer needed for any purpose.
Under the Surplus Crown Assets Act, the Crown Assets Distribution Directorate of Public Works and Government Services Canada is responsible for:
- the provision of strategic, procedural and technical advice on the disposal of surplus materiel; and
- the disposal of any surplus materiel whose disposal by the DND or the CF is not authorized under federal law or by the Treasury Board.
The disposal of any surplus materiel as contributions to the Computers for Schools Program is managed by Industry Canada.
This DAOD and DAOD 3013-1, Disposal of Surplus Materiel, do not deal with real property or immovables as those terms are defined in section 2 of the Federal Real Property and Federal Immovables Act. See the DAOD 3017 series for the transfer of surplus and non-surplus materiel to other government departments.
The DND and the CF are committed to efficiently carrying out the disposal of surplus materiel in a manner that:
- limits, to the maximum extent possible, the personnel, financial and infrastructure resources involved in managing, maintaining and storing surplus materiel;
- maximizes net disposal revenue while minimizing processing and overhead costs;
- respects heritage and public interest considerations;
- demonstrates due diligence in complying with all applicable requirements in statutes, regulations and guidelines for controlled goods, hazardous material, protection of the environment and personal safety; and
- ensures, prior to actual disposal, the appropriate identification of controlled goods, their demilitarization and the seeking of transfer authorizations and implementation.
The DND and the CF shall:
- dispose of surplus materiel with no warranty as to condition, serviceability or fitness for use;
- take appropriate action to dispose of excess or obsolete materiel in inventory;
- ensure that surplus materiel is subject to the disposal process set out in DAOD 3013-1;
- take into account any heritage value of surplus materiel;
- protect the integrity of surplus materiel pending sale;
- keep records of decisions and approval documents substantiating any disposal of surplus materiel; and
- report the impact of the disposal of surplus materiel and update the applicable materiel inventory and accounting records in:
- the Equipment Data Repository and FMS;
- CFSS; and
The following table identifies the authorities associated with this DAOD:
|The …||has or have the authority to …|
Minister of National Defence
L1 advisors other than ADM(Mat)
base, wing, station, contingent and depot commanders and unit commanding officers
- Defence Production Act
- Export and Import Permits Act
- Federal Real Property and Federal Immovables Act
- National Defence Act
- Surplus Crown Assets Act
- Directive on Disposal of Surplus Materiel, Treasury Board
- A-LM-007-014/AG-001, Canadian Forces Supply Manual
- Controlled Goods Regulations
- DAOD 3003-0, Controlled Goods
- DAOD 3003-1, Management, Security and Access Requirements Relating to Controlled Goods
- DAOD 3008-0, Intellectual Property
- DAOD 3013-1, Disposal of Surplus Materiel
- DAOD 3017-0, Transfer of Materiel to Other Government Departments
- DAOD 3017-1, Management of the Transfer of Materiel to Other Government Departments
- CFAO 27-10, Artifacts and Memorabilia - Non-public Property
- Financial Administration Manual,Chapter 1019-2, Accounting for the Disposal of Surplus Assets and the Return of Proceeds from the Disposal of Surplus Assets
- A-AD-266-000/AG-001, Canadian Forces Museums – Operations and Administration (available in paper copy only)
- A-FN-100-002/AG-006, Delegation of Authorities for Financial Administration for the Department of National Defence (DND) and the Canadian Forces (CF)
- A-LM-158-005/AG-001, Transportation Manual (available in paper copy only)
- CF 1303, Disposal Certificate
- International Traffic in Arms Regulations, United States Department of State (available in English only)