DAOD 5039-7, Second Official Language Education and Training for CF Members

Identification

Date of Issue: 2009-06-19

Effective Date: 2009-06-04

Application: This DAOD is an order that applies to officers and non-commissioned members of the Canadian Forces (“CF members”).

Supersession: CFAO 9-21, Canadian Forces Language Training, Qualifications and Testing – Official Languages, Section 1

Approval Authority: Chief of Military Personnel (CMP)

Enquiries: Director Official Languages (DOL)


Abbreviations

Table of Abbreviations

This DAOD contains the following abbreviations:

Abbreviation Complete Word or Phrase

CDA

Canadian Defence Academy

CMP

Chief of Military Personnel

DGMC

Director General Military Careers

DOL

Director Official Languages

ECS

environmental chief of staff

ILP

Individual Learning Plan

IT&E

individual training and education

L1

Level 1 Advisor

MSLTP

Military Second Language Training Programme

OL

official language

OLA

Official Languages Act

PSC

Public Service Commission

PSO

personnel selection officer

SOLE

second official language evaluation

SOLET

second official language education and training

SOL

second official language

Definitions

Individual Training and Education (instruction individuelle et éducation)
IT&E has the same meaning as in A-P9-050-000/PT-001, Manual of Individual Training and Education, Volume 1, Introduction/Description.
Official Language (langue officielle)
OL means either the English or French language.
Second Official Language (seconde langue officielle)
SOL means the OL in which a CF member is generally less proficient.

Overview

Context

SOLET is an important component of IT&E. The CF provides SOLET and learning retention opportunities as well as language testing in order for CF members to:

Purpose

This DAOD:

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Management Framework

Military Second Language Training Programme

The MSLTP provides CF members with SOLET and learning retention opportunities, in and out of classroom settings, for the purpose of general and work-related language proficiency development. The MSLTP focuses on:

SOL Proficiency

SOL proficiency is a core requirement for many CF members to advance in their careers. SOL proficiency is integrated with other competencies recognized in organizational development and appraisal systems. Therefore, the responsibility for SOLET and the retention of SOL proficiency is shared by CF members and the CF to ensure that investments in SOLET are optimized.

The CF shall use only the PSC SOLE to determine the SOL proficiency of CF members. The PSC SOLE linguistic profile summarizes SOL proficiency for each of the three language skills of:

Accommodation

If a CF member has a disability which may hinder learning their SOL, but the CF member otherwise meets the minimum operational standards related to universality of service, the CDA shall direct that necessary steps be taken to adapt the teaching methods and other teaching approaches, as well as scheduling, duration of training, training-related evaluation processes, premises and materials, in order to accommodate the needs of the CF member.

Access to Second Official Language Education and Training

Access to SOLET

Access to SOLET is based on OLA imperatives and CF operational requirements. These imperatives and requirements shall be prioritized by the ECSs and the DOL on an annual basis.

SOLET Outside Canada

Subject to the availability of resources, CF members working outside Canada shall have access to SOLET. Priority is provided to CF members who are required to fulfill their present or future duties and functions or other CF operational requirements in both OLs.

Reservists

Subject to the availability of resources, the ECSs shall authorize access to SOLET for CF members of the Reserve Force required to meet OLA imperatives or fulfill their duties and functions or other CF operational requirements in both OLs.

Officer Cadets at a Royal Military College

As part of their core requirements, officer cadets who are enrolled in the Regular Officer Training Plan and serve at a Royal Military College shall be provided with SOLET.

Other Officer Cadets

Other officer cadets shall have access to SOLET in accordance with the CF annual priorities.

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Second Official Language Education and Training Options

SOLET Options

SOLET shall be offered on a full- or part-time basis, either:

CF members who are not selected for full-time SOLET in a given year may register for distance learning and online courses. These courses are designed to offer self-study opportunities to CF members who are self-motivated and desire to advance the learning of their SOL.

SOL Retention and Developmental Programmes and Activities

The CF shall ensure that access to SOL retention and developmental opportunities are supported, whether it is for CF members returning from language training or those CF members who are seeking SOLET opportunities. The choice of course media and course availability vary according to available resources, priorities and guidance established by the ECSs and the DOL on an annual basis.

CF members should actively seek SOLET-related opportunities in order to improve or maintain their level of SOL proficiency. CF members may contact the CDA through their chain of command to find out what resources are available for them. CF members shall prepare and submit a SOLET ILP if required by their commanding officer or supervisor. An electronic ILP is available on the CDA website.

CF members seeking SOLET for developmental purposes leading to testing of their SOL proficiency shall develop and submit a SOLET ILP through their chain of command for CDA endorsement.

SOLET Reimbursement

To obtain pre-approval for the reimbursement of SOLET expenses, a CF member shall:

To obtain reimbursement of expenses for any new course set out in an amended ILP, the amended ILP shall be submitted for approval prior to the commencement of the course.

The CDA shall be notified through the PSO if a CF member is not completing a course listed in their ILP.

Reimbursement shall not be provided for courses completed prior to the approval of the ILP.

 

Responsibilities

Responsibility Table

The following table identifies the responsibilities associated with this DAOD:

The... is responsible for…

CMP

  • providing SOLET functional direction, guidance and requirements for accountability.

ECSs

  • managing and coordinating SOLET delivery assigned to their organizations based on OLA imperatives, CF operations and other priorities;
  • delivering SOLET and SOL retention programmes and services in an effective and efficient manner in accordance with the standards established by the CDA;
  • nominating CF members for SOLET and, in consultation with the DOL and the DGMC, providing input to the DOL regarding annual SOLET quantitative and qualitative requirements;
  • participating in research activities in language learning, teaching and programme management; and
  • reporting to the CDA on SOLET activities.

CDA

  • developing and maintaining the MSLTP and all standards and curricula for SOLET programme delivery;
  • evaluating and optimizing management of its operational capabilities for SOLET programme delivery;
  • managing and coordinating CF-wide SOLET programme delivery;
  • providing SOLET to CF members;
  • conducting research in language learning, teaching and programme management; and
  • reporting to the DOL on SOLET.

DGMC

  • determining on an annual basis the CF members who are authorized to proceed on the Advanced Training List for SOL training, taking into consideration the priorities of the ECSs and the guidance of the DOL;
  • ensuring that CF members who are identified as requiring SOL proficiency to fulfil their assigned duties and functions are made available to undergo SOLET; and
  • posting CF members after completion of SOLET, to the fullest extent possible, to units where they will have the opportunity to employ their newly acquired SOL proficiency.

DOL

  • providing direction and guidance on SOLET;
  • developing and maintaining SOLET specifications and related instructions and documents;
  • defining the annual SOLET strategic requirements for the CF and providing strategic guidance to the ECSs for establishing the annual SOLET quantitative and qualitative requirements for their organizations;
  • providing L1s and managers with SOLET advice and guidance;
  • developing and maintaining verification protocols and guidance for the SOLET programme;
  • identifying appropriate reporting mechanisms and specifying the information required to monitor SOLET effectiveness and compliance with this DAOD; and
  • ensuring CF compliance with the OLA.

coordinators of official languages

  • acting as SOLET subject matter experts and guiding L1s and CF members concerning the implementation of this DAOD;
  • serving as the point of contact for the coordination of SOLET activities;
  • assisting CF members in the development of their SOLET plan; and
  • participating in research activities in SOL learning and teaching.

CF members

  • acquiring, maintaining and improving SOL proficiency to meet the requirements of their duties and functions and to comply with the OLA;
  • developing their own ILP to improve or maintain their SOL proficiency; and
  • seeking opportunities to learn and develop their SOL.

References

Source Reference

Related References