6110-1 - Defence Terminology Programme
Date of Issue: 2010-01-29
Application: This DAOD is a directive that applies to employees of the Department of National Defence (“DND employees”) and an order that applies to officers and non-commissioned members of the Canadian Forces (“CF members”).
Approval Authority: Assistant Deputy Minister (Information Management) (ADM(IM))
Enquiries: Director Information Management Policy and Standards (DIMPS)
- Defence Terminology (terminologie de la défense)
- Defence terminology means the standardized general, doctrinal, operational, organizational, technical, procedural and administrative terminology pertaining to DND and CF activities.
- Terminology (terminologie)
- Terminology means the body of terms, abbreviations, acronyms, codes, symbols and definitions used in a given field.
- Terminology Management (gestion de la terminologie)
- Terminology management means the planning, collection, development, exploitation, classification, publication, maintenance, storage and protection of terminology as a corporate resource to ensure its accurate and consistent use.
- Terminology Standardization (normalisation de la terminologie)
- Terminology standardization means the application of approval procedures by authorities representing the breadth of a field of expertise to achieve and maintain the required level of commonality and consistency of terminology in that field.
The objective of this DAOD is to achieve the efficient and effective management of defence terminology in order to:
- ensure the accurate and consistent use of defence terminology and therefore enhance interoperability within the DND and the CF and with allies;
- support programme and service delivery;
- foster informed decision making; and
- preserve and ensure access to information and records for the benefit of present and future generations.
The Defence Terminology Programme (DTP) brings formal recognition and rigour to many existing informal and ad hoc terminology activities. This formalization:
- gives greater visibility to the work done;
- produces more authoritative terminology outputs;
- improves efficiency through better coordination and clear approval processes; and
- provides central quality assurance and support mechanisms.
The DTP is integrated at the:
- DND and CF level through the Defence Terminology Section (DTS) with:
- the NATO Terminology Programme; and
- the terminology programmes of the Federal Terminology Council (FTC), federal and provincial departments, non-NATO principal allies of Canada and other government organizations; and
- Level 1 Advisors (L1s) and subject matter expert (SME) levels, within their functional domains, with the terminology programmes of:
- the principal allies of Canada; and
- selected federal departments and other government organizations.
Consequences of Non-Compliance
Failure by a DND employee or CF member to comply with this DAOD may result in the taking of administrative or disciplinary action, or both.
Defence Terminology Section
The DTS, as the DND and CF defence terminology SME, shall:
- issue defence terminology policy, instructions and guidance for the DND and the CF;
- develop the required guidance for the DTP, including:
- policy for terminology management, terminology standardization and use of defence terminology; and
- contractual mechanisms to protect DND and CF intellectual property interests in defence terminology;
- coordinate terminology management and terminology standardization activities in the DND and the CF;
- ensure the protection and quality of the terminological records contained within the Defence Terminology Bank (DTB) and the global accessibility of the DTB, subject to security and intellectual property considerations;
- central coordination of all DTP activities;
- Defence Terminology Standardization Board (DTSB) secretariat services;
- DND- and CF-level linguistic and terminological quality assurance for defence terminology; and
- representation of DND and CF terminology interests at terminology fora with allies, and federal departments and agencies;
- maintain the hierarchy of DND and CF glossaries;
- provide central management and control of the Defence Terminology Management System (DTMS), its primary component, the DTB, and associated support mechanisms;
- promote the integration of defence terminology into new information systems acquired for the DND and the CF; and
- monitor and report on the use of defence terminology in the production of correspondence and publications produced by or for the DND and the CF.
Defence Terminology Standardization Board
- is composed of representatives from L1s;
- is in continuous session; and
- conducts its business through correspondence and meetings.
The DTSB shall:
- standardize defence terminology, consistent with definitions in the National Defence Act, other federal legislation, QR&O and DAODs;
- make recommendations under the authority of the ADM(IM):
- at the DND and CF level on the standardization, adoption and use of defence terminology;
- on defence terminology that is common throughout the DND and the CF;
- on defence terminology that involves more than one L1 or is of DND and CF importance; and
- on the standardization, coordination and use of defence terminology, in accordance with DTP policy, instructions and guidance; and
- provide guidance on the official DND and CF positions on terminology standardization proposals from the:
- NATO Military Committee Terminology Conference;
- NATO Committee for Standardization Terminology Panel; and
Defence terminology agreed to either at a DTSB meeting or secretarially by DTSB members is forwarded to the ADM(IM) for approval and publication on behalf of the DND and the CF.
Each L1 shall:
- establish a terminology standardization committee (TSC) or appoint a bilingual person as a terminology office of primary interest (OPI), with the authority to manage and promote accurate and consistent defence terminology in accordance with the policy, instructions and guidance of the DTP; and
- designate a senior DND employee or CF member to approve and publish their respective defence terminology as L1-approved.
L1 TSCs, terminology OPIs and SME working groups shall:
- ensure, in accordance with the policy, instructions and guidance provided by the DTP, the terminology management and terminology standardization of defence terminology in functional areas related to their respective L1 organization;
- ensure the integration of accurate and consistent defence terminology in all information systems, correspondence and documentation in their respective L1 organization; and
- coordinate with the DTS to ensure their defence terminology is:
- consistent with existing defence terminology, including definitions in the National Defence Act, other federal legislation, QR&O and DAODs; and
- of equal terminological and linguistic quality in both official languages.
TSCs and terminology OPIs shall provide input to the DTSB and provide guidance on the official L1 position on terminology proposals from:
- NATO SME working groups;
- multilateral military SME working groups; and
- inter-departmental and inter-agency SME working groups.
Hierarchy of TSCs
Defence terminology standardized by the DTSB takes precedence over that of L1 TSCs and terminology OPIs.
The following table identifies the responsibilities associated with the DTP:
|The...||is or are responsible for …|
|officers commanding a command or formation and commanding officers||
|DND employees and CF members||
- DAOD 6110-0, Defence Terminology
- Aeronautics Act, section 3
- Canadian Forces Superannuation Act, section 2
- Defence Services Pension Continuation Act, section 2
- National Defence Act, section 2
- Official Languages Act
- Visiting Forces Act, section 2
- QR&O article 1.02, Definitions
- Charter, Federal Terminology Council
- Shaping the Future of the Canadian Forces: A Strategy for 2020
- Terms of Reference, Defence Terminology Standardization Board
- Defence Information Management Strategy 2020
- NATO Policy for Standardization of Terminology, ADM(IM) intranet site
- Allied Administrative Publication - 6, NATO Glossary of Terms and Definitions (English and French)