DAOD 7006-1, Preparation and Maintenance of Conduct Sheets


Date of Issue: 1998-03-31

Application: This is an order that applies to members of the Canadian Forces (CF).

Supersession: CFAO 26-16, Conduct Sheets

Approval Authority: Issued under the authority of the Judge Advocate General (JAG).

Enquiries: Director Law Military Justice Policy and Research (D Law MJPR) or the nearest JAG representative.

Conduct Sheet Maintenance

The commanding officer (CO) is responsible for the maintenance of accurate conduct sheets.


Subject to the provisions under the headings "Change to a Recorded Punishment" and "Removal of an Entry", no entry on a conduct sheet shall be altered or removed except as a CO directs when an entry:


When a conduct sheet is lost, the CO shall ensure that a new one is prepared from relevant sources, containing, as far as practicable, all entries that were on the lost conduct sheet. This conduct sheet shall be marked "Substituted for the Original" over the CO's signature.

Making an Entry


An entry shall be made on a member's conduct sheet, form CF 459, for:

Conviction Under the Code of Service Discipline

Any conviction under the Code of Service Discipline shall be entered when made:

Conviction by a Civil Court in Canada

Any conviction by a civil court in Canada for an offence committed under the following shall be entered:

Example: A sentence under a provincial statute of a $100 fine and five days imprisonment in default of payment would not be entered on a conduct sheet unless the period of imprisonment was served.

An entry shall be made for the reversion in the rank of a non-commissioned member resulting from a conviction by a civil authority (see QR&O 11.11, Reversion Upon Conviction by a Civil Authority).

Conviction by a Foreign Court or Tribunal

Any conviction by a foreign court or tribunal under the following circumstances shall be entered:

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Information to be Omitted

No entry shall be made on the conduct sheet for the following:

Example: If a civil court awards a member a sentence of a fine of $1,000 for impaired driving with a court surcharge of $50, only the fine of $1,000 is to be entered on the conduct sheet.

Change to a Recorded Punishment

An entry shall be amended when action is taken which:

Meritorious Conduct

The following meritorious conduct shall be entered:


When a member is re-enrolled in the Regular Force, entries from the conduct sheet used during the member's previous service shall be included on the new conduct sheet.

Removal of an Entry


An entry shall be removed from a member's conduct sheet when:

An entry relating to a conviction which has resulted in a fine of $200 or less, or a minor punishment, for example, seven days confinement to barracks, shall be removed from a member's conduct sheet:


When an entry is removed, any remaining entries shall be entered on a new conduct sheet. The old conduct sheet shall be destroyed.

Disposal of Disciplinary Documents

The charge reports, charge sheets and certificates of conviction pertaining to the removed entry shall be taken from the member's service records and destroyed with the member's consent.

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Conviction by Civil Authority

Transmission of Documents

QR&O 19.62, Action Following Conviction by Civil Authority, requires COs to forward to the appropriate career manager at National Defence Headquarters (NDHQ), a copy of the offender's:

Prior to forwarding these documents, the local JAG representative shall review them as to form and legality. A statement indicating that this review has taken place must accompany the documents.

Specimen Entries

The following specimen entries for a conduct sheet describe a variety of situations requiring an entry.


1 Depot


NDA 97

DRUNKENNESS: In that she, on 7 April 1997 at approximately 1400 hours in the Orderly Room at 1 Depot, Ottawa, Ontario, was drunk

$150 fine

10 Apr 97

Maj I Smith
CO, 1 Depot

CFB Halifax


NDA 114







NDA 130

STEALING, WHEN ENTRUSTED BY REASON OF HIS EMPLOYMENT, WITH THE CUSTODY, CONTROL OR DISTRIBUTION OF THE THING STOLEN: In that he, on 10 January 1997 at CFB Halifax, when employed as cashier at the pay office and so entrusted with the custody, control or distribution of public funds, stole $1,576.28 of those public funds.

AN OFFENCE PUNISHABLE UNDER SECTION 130 OF THE NATIONAL DEFENCE ACT THAT IS TO SAY FRAUD CONTRARY TO SECTION 380(1) OF THE CRIMINAL CODE: In that he, on or about 1 February 1997 at CFB Halifax did by deceit, falsehood or other fraudulent means defraud Her Majesty the Queen of Canada, as represented by the Department of National Defence, of public money in the amount of $1.325.36, by claiming Dependant Travel Benefits when no such entitlement existed.

six months imprisonment

10 May 97

Disciplinary Court Martial

479 Sqn


CCC 253 (a)

CIVIL OFFENCE - DRIVING WHILE ABILITY TO DRIVE IS IMPAIRED: In that he, on 26 December 1996 at Toronto, Ontario while his ability to drive a motor vehicle was impaired by alcohol or a drug, did drive a motor vehicle, licence number XXX 007 (Ontario).

$300 fine

30 Jun 97

Provincial Court, Toronto, Ontario

CFB Halifax


CFAO 18-17

AWARDED CDS COMMENDATION. In that she while in custody at the CFB Halifax Guard Room on 12 February1996, led to safety and then applied emergency first aid to two military policemen overcome by fire and fumes resulting from a natural gas explosion in the adjoining base heating plant.


21 Jul 97



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