Report on Annual Expenditures for Travel, Hospitality and Conferences 2014-2015

As required by the Treasury Board Directive on the Management of Expenditures on Travel, Hospitality and Conferences, this report provides information on the total annual expenditures for each of travel, hospitality and conferences for the Department of National Defence (DND) for the fiscal year ending March 31, 2015.  It also provides variance explanations from the previous year in each of these areas.

This information is updated annually and does not contain information withheld under the Access to Information Act or the Privacy Act.

Expenditures on travel, hospitality and conferences incurred by federal departments and agencies are for the most part directly related to supporting departmental mandate(s) and the government’s priorities.

The National Defence Act establishes DND and the Canadian Armed Forces as separate entities, operating with an integrated National Defence Headquarters, as they pursue their primary responsibility of providing defence for Canada and Canadians. On behalf of the people of Canada, Defence stands ready to perform three key roles:

The Defence mandate is carried out with the support of a group of related organizations and agencies within the portfolio of the Minister of National Defence. For further details on selected Defence Portfolio organizations, please refer to National Defence and Canadian Armed Forces website. For further information on the legislative framework within which Defence operates, please see the DND Report on Plans and Priorities.

Total annual expenditures for Travel, Hospitality and Conferences of the Department of national Defence are summarized below:

Department of National Defence
Annual Expenditures for Travel, Hospitality and Conferences

Expenditure Category

Expenditures for the year ending March 31, 2015
($000)
Expenditures for the previous year ending March 31, 2014
($000)
Change
($000)
Travel: Public Servants $250,792 $274,222 -$23,430
Travel: Non-Public Servants $15,930 $8,064 $7,866
Total Travel $266,722 $282,286 -$15,564
Hospitality $1,488 $1,414 $73
Conference Fees $1,157 $1,140 $17
TOTAL $269,367 $284,840 -$15,473
International Travel by Minister and Minister’s Staff (also included in Non-Public Servant travel)* $129 $74 $55

* Includes international travel that is part of a department’s program.

Significant Variances Compared to the Previous Fiscal Year

TRAVEL

Compared to fiscal year 2013-14, departmental travel costs decreased across all categories by $15.564M or 5.5%. 

Public Servants:
Compared to fiscal year 2013-14, departmental travel expenditures by public servants decreased by $23.43M, mainly due to ongoing efforts within the department to find economies wherever possible; such as utilizing alternate methods to face to face meetings (e.g. virtual presence), sending minimal delegations and reducing the number of meetings requiring travel.

Non-Public Servants:
Compared to fiscal year 2013-14, departmental travel expenditures by non-public servants increased by $7.866M.  This increase was mainly due to a change in the accounting methodology, whereby travel by contractors is now tracked in this category whereas in the past it was included as part of overall contract costs, and also partially attributable to an increase in Cadet activity.

HOSPITALITY

Compared to fiscal year 2013-14, departmental hospitality expenditures increased by $73K. This nominal increase of 5.2% was mainly due to increased Operations-related hospitality (e.g. Canada Day and Remembrance Day activities for deployed units).

CONFERENCES

Compared to fiscal year 2013-14, departmental conference expenditures increased by $17K.  This nominal increase of 1.5% was mainly due to professional development training (e.g. Financial Management Institute training) being categorized as a conferences.

MINISTER AND MINISTER’S STAFF

Compared to fiscal year 2013-14, departmental international travel expenditures by the Minister and Minister’s staff  increased by $55K.  The variance in international travel expenditures by the Minister and Minister’s staff between FY 2013/14 and 2014/15 stemmed from organizational changes related to the appointment and introduction of an Associate MND (and staff) to the department (a position which had been vacant during the previous year); the introduction of a new Minister of National Defence (and staff) in 2014/15 and an increase in requirements for international travel by MND to represent the Government of Canada in international military and diplomatic during the final quarter of 2014/15.