Report on Annual Expenditures for Travel, Hospitality and Conferences 2015-2016

As required by the Treasury Board Directive on the Management of Expenditures on Travel, Hospitality and Conferences, this report provides information on the total annual expenditures for each of travel, hospitality and conferences for the Department of National Defence (DND) for the fiscal year ending March 31, 2016. It also provides variance explanations from the previous year in each of these areas.

This information is updated annually and does not contain information withheld under the Access to Information Act or the Privacy Act.

Expenditures on travel, hospitality and conferences incurred by federal departments and agencies are for the most part directly related to supporting departmental mandate(s) and the government’s priorities.

The National Defence Act establishes DND and the Canadian Armed Forces as separate entities, operating with an integrated National Defence Headquarters, as they pursue their primary responsibility of providing defence for Canada and Canadians. On behalf of the people of Canada, Defence stands ready to perform three key roles:

The Defence mandate is carried out with the support of a group of related organizations and agencies within the portfolio of the Minister of National Defence. For further details on selected Defence Portfolio organizations, please refer to National Defence and Canadian Armed Forces website. For further information on the legislative framework within which Defence operates, please see the DND Report on Plans and Priorities.

Total annual expenditures for Travel, Hospitality and Conferences of the Department of national Defence are summarized below:

Department of National Defence
Annual Expenditures for Travel, Hospitality and Conferences

Expenditure Category Expenditures for the year ending
March 31, 2016
($000)
Expenditures for the previous year ending March 31, 2015
($000)
Change
($000)
Travel: Public Servants $259,562 $250,792 $8,769
Travel: Non-Public Servants $9,051 $15,930 -$6,879
Total Travel $268,612 $266,722 $1,890
Hospitality $1,902 $1,488 $414
Conference Fees $1,006 $1,157 -$151
TOTAL $271,520 $269,367 $2,153
International Travel by Minister and Minister’s Staff (also included in Non-Public Servant travel)* $288 $129 $159

* Includes international travel that is part of a department’s program.

Significant Variances Compared to the Previous Fiscal Year

TRAVEL

Compared to fiscal year 2014-15, departmental travel costs increased across all categories by $2,153M or 0.79%.

Public Servants:
Compared to fiscal year 2014-15, departmental travel expenditures by public servants (including military members) increased by $8.8M, mainly due to increased travel in support of international military operations and exercises (e.g. Middle East and Ukraine, along with exercises in the Pacific and Europe), liaison with foreign militaries and governments, and other international commitments to facilitate the Government of Canada’s strategic priorities. Unfavourable international currency exchange rates also impacted expenditures.

Non-Public Servants:
Compared to fiscal year 2014-15, departmental travel expenditures by non-public servants decreased by $6.9M. This decrease was mainly due to reductions in contractor travel and reducing the number of meetings requiring travel..

HOSPITALITY

Compared to fiscal year 2014-15, departmental hospitality expenditures increased by $414K. This increase was mainly due to increased operations-related hospitality and international events where the department is engaging in either operational/strategic level engagements with our allies and/or military diplomacy to facilitate the Government of Canada’s strategic priorities. Unfavourable international currency exchange rates also impacted expenditures.

CONFERENCES

Compared to fiscal year 2014-15, departmental conference expenditures decreased by $151K. This decrease was mainly due to ongoing efforts within the department to find economies wherever possible; such as utilizing alternate methods to face to face meetings (e.g. virtual presence), sending minimal delegations, and reducing the number of meetings requiring travel.

MINISTER AND MINISTER’S STAFF

Compared to fiscal year 2014-15, departmental international travel expenditures by the Minister and Minister’s staff increased by $159K for fiscal year 2015-16. Several factors influenced the variance in expenditures. Approximately 10% of the international travel costs are related to travel by previous Ministers offices. The remaining related to the introduction of a new Minister of National Defence (and staff) in 2015 and increased requirements for international travel by the MND to represent the Government of Canada for international military, government and diplomatic obligations.